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Then start Outlook again and, if prompted still, browse to the location of the pst-file.When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe).When you have Outlook 2013 or Outlook 2016 configured to store your Contacts, Calendar, Tasks and Notes within the ost-file, the recommended backup strategy is to regularly export all folder that are marked with “This computer only” to a pst-file.Alternatives are; Recommended restore strategy for IMAPAs mentioned before, when using IMAP, you’d normally rely on the company hosting your IMAP account to make sure your mail data remains available and that individual items can be restored.If you only want to backup a select amount of folders, you can use the Export and Import method. When you use an IMAP account, your Outlook data is either stored in a pst-file, an ost-file or a combination thereof.
Recommended backup strategy for IMAPIn general, your recommended backup strategy for email is to rely on the backup and retention methods in place by the company hosting your IMAP account.To restore your pst-file, copy the file to the location where you want to work with it like: You can now check if the backup was successful and make sure you backed up the correct file.In the case of a real disaster, the original pst-file would be missing or will be beyond repair.Your emails and email folders are stored on the IMAP server and are synched with Outlook which stores them in a local cache file on your computer.You can lookup the location and name of the pst- or ost-file as explained in the section: Managing pst-files.
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However, under certain circumstances an ost-file can still be used directly to restore data.